Why schools and PTAs switch
- Parents hunting for the right Venmo, then advisors reconciling a spreadsheet after the dance.
- Prom and homecoming guest lists that still live on paper at the gym door.
- A ticketing vendor that bills the school every month for three dances a year.
How K-12 schools and PTAs use Tixoola
This page is for campus life: dances, plays, graduations, and PTA nights—not Friday-night football (that is school & college athletics) and not rec-league seasons (that is youth sports). Publish one link in the class newsletter, sell student and guest tickets with a guest cap, add an optional PTA donation in the same cart, and scan two gym doors. Default rates are usage-based—summer costs nothing.
Proms, dances, and graduations
- Student vs guest ticket types with purchase limits and guest caps advisors can enforce at the door.
- Capacity for gyms and auditoriums so graduation does not oversell the house.
- Instant QR tickets, transfer/resend, and door lists for will-call families.
PTA nights and spirit add-ons
- Optional donation tiers in the same checkout as dance or festival tickets.
- Bundles (ticket + hoodie) for homecoming week without a second store.
- Raffles PTAs can run next to tickets instead of a separate cash box.
Checkout parents will finish
- Apple Pay and Google Pay on phones—no cash envelopes in backpacks.
- Payouts to the school, PTA, or booster Stripe, Square, or Authorize.Net account you already operate.
Lists advisors can hand to the office
- Export who paid, who is a guest, and who donated—without chasing envelopes.
- One settlement view for tickets, donations, and merch after the event.
Volunteer doors at the gym
- Scan on phones and tablets at multiple gym or auditorium doors.
- Comps for staff; last-minute price changes with an audit trail.
- Walk-up box office so remaining capacity is never a guess on a clipboard.
Example: homecoming dance with a guest cap
Student council sells student and guest tickets for the dance, caps guests per student, bundles a spirit hoodie, and adds a PTA donation tier.
- Create student and guest ticket types with a guest cap and a hard capacity for the gym.
- Add a dance + hoodie bundle and an optional PTA donation on the same checkout.
- Share one link in the class newsletter; parents check out on their phones.
- Scan two gym entrances and export the attendee list (students vs guests) the next morning.
Trusted by schools & PTAs
Principal Hayes
Principal • Westbrook High School
Prom tickets, spirit-wear, and donations in one checkout made parent comms simple. Entry lines moved fast with QR scanning.
Sold 1,100 tickets in 48h
Kim Patel
PTA President • Maple Elementary
We bundled fall festival tickets with raffle and merch—goal tracker kept families engaged and we hit our target early.
Raised $18k, +32% YoY
Mr. Alvarez
Theatre Director • Northview Performing Arts
Seating charts for the auditorium, student/family pricing, and clean reporting—settlement was effortless.
3 show sellouts
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School events ticketing FAQ
Can we sell student tickets differently from guest tickets with a guest cap?
Yes. Create a student type and a guest type with their own prices, then set purchase limits and a guest cap so each student cannot bring an unlimited plus-one. Door lists show student vs guest at the gym.
How do parents pay without Venmo or cash envelopes?
Share one event link in the class newsletter. Parents check out on their phones with Apple Pay, Google Pay, or a card. Payouts go to the school, PTA, or booster processor account you connect.
Can a PTA donation sit in the same cart as dance tickets?
Yes. Add an optional donation tier or raffle next to tickets so families are not sent to a second Venmo. Advisors export ticket and donor lists together after the event.
Can volunteers scan at the gym without extra hardware?
Yes. QR scanning runs from phones and tablets at multiple doors, with name lookup for families who forgot their tickets. Walk-up box office uses the same remaining capacity as online sales.
Do we pay a monthly fee over the summer?
No. Default rates are usage-based: a per-ticket platform fee plus a percentage of the eligible amount. Months with no ticketed events cost nothing.
Is this for football games or rec leagues too?
School events is campus life: dances, plays, graduations, and PTA nights. Friday-night and college gameday is the school & college athletics page. Rec leagues and travel tournaments are on youth sports.
Start selling tickets for school events
Create your site free. Scanning, box office, and reports are included—you pay when you sell.